AI BID OPERATIONS
Opsync helps commercial subcontractors automate intake, qualification, document control, post-submission follow-up, and outcome tracking across email, Procore, BuildingConnected, and Google Workspace.
Qualify bids before estimator time gets burned
Keep drawings, addendums, and RFIs in one repeatable workflow
Trigger post-submission follow-up and capture win / loss reasons
Email + Procore
Centralized bid intake
Drive + Sheets
Structured bid ops layer
Follow-Up
Post-submission triggers and outcomes
Redacted workflow preview
Bid pipeline view
Intake, follow-up, outcomes
Follow-up queue
Submitted proposals stay active
Outcome log
Win / loss reasons stay visible
WHAT WE BUILD
Centralize invitations from email, BuildingConnected, and Procore so your team is not triaging three separate inboxes.
Learn moreRoute opportunities by GC relationship, location, project type, and your internal no-bid rules before an estimator touches them.
Learn moreBuild approval paths, response handling, and submission steps so GCs get timely answers and your team keeps moving.
Learn moreCatch revisions early, surface missing documents, and keep the latest bid package in front of the team.
Learn moreAutomatically organize drawings, specs, and bid folders in Google Drive so nothing stays buried in email attachments.
Learn moreTrigger follow-up after proposal submission, keep opportunities from going cold, and log why jobs were won or lost.
Learn moreTHE PROCESS
01
We map how invites hit your team today across email, BuildingConnected, Procore, Sheets, and Drive.
02
We define qualification rules, folder logic, statuses, and the exact handoffs your estimators need.
03
We implement the automation layer, test edge cases, and connect it to the tools your team already uses.
04
Your team gets training, documentation, and support so the workflow keeps running after launch.
WORKFLOW EXAMPLES
Centralized bid intake across email, BuildingConnected, and Procore while automating qualification, bid / no-bid handling, post-submission follow-up, and document control.
Read the full anonymized build
Read case studyTrack addendums, keep the latest files organized in Drive, and surface what changed before bid day.
Cleaner revisions and less inbox chasing
See detailsTrigger follow-up after submission and capture win / loss reasons so proposals do not disappear after they are sent.
Clearer visibility from proposal to outcome
See detailsFEATURED CASE STUDY
Northeast US
Hundreds
Bid invitations managed across active workflows
3 sources
Email, BuildingConnected, and Procore intake
1 system
Structured flow from invite to win / loss
Problem
A commercial metal and glass subcontractor was manually managing bid invitations across email, BuildingConnected, and Procore. Addendums were getting buried, GC history lived in memory, estimators were spending too much time reviewing invites that were never a fit, and submitted proposals could go quiet without consistent follow-up.
What Opsync built
Outcome
Submitted proposals stayed active longer because follow-up happened systematically instead of inconsistently. Win / loss visibility improved because reasons were captured instead of disappearing into email threads.
REDACTED PROOF
These redacted previews mirror the kind of bid tracker, document control, and post-submission follow-up views the workflow creates for the team.
Bid tracker
Redacted live-style preview
Document control
Redacted live-style preview
Follow-up and outcomes
Redacted live-style preview
WHY TEAMS REACH OUT
You are buried in bid invites
Estimators are still manually opening every invite, even when most of them are obvious no-bids.
Addendums keep getting buried
Critical revisions are spread across inboxes, downloads folders, and GC portals instead of one clean workflow.
Bid data lives in too many places
Status updates, due dates, drawings, and GC context are scattered across spreadsheets, folders, and tribal knowledge.
Submitted proposals go cold
After the proposal goes out, follow-up is inconsistent and the team never clearly sees why work was won or lost.
ENGAGEMENT MODEL
Most teams do not need a giant rebuild on day one. The cleanest path is to start with the workflow causing the most drag, prove it in the real operation, then expand.
Step 1
We review how invites, addendums, proposals, and follow-up move through your team today and identify where manual admin is wasting the most time.
Step 2
We implement the highest-friction workflow first, usually intake, qualification, document control, or post-submission follow-up.
Step 3
Once the pilot proves itself, we extend the system across the rest of the bid lifecycle and keep optimizing how the team uses it.
FAQ
Those tools handle bid distribution and project collaboration, but they do not give most subcontractors a clean operating system for qualification, file handling, post-submission follow-up, and win / loss visibility. Opsync sits on top of the workflow that happens after the invite lands.
Book a workflow audit and walk me through how bids hit your team today. I'll show you where automation can reduce manual admin without changing how your estimators actually work.
Book a Workflow AuditBuilt for commercial subcontractors using Procore, BuildingConnected, and Google Workspace.
